Introduction & Our Details
Cotswold Sleeps is a limited company incorporated in England & Wales. For data protection purposes we are the ‘data controller’ of the personal data that you give us.
Our address is: Cotswold Sleeps Ltd, The Grove, 9 High Road, Ashton Keynes, Wiltshire, SN6 6NX.
Our contact details are: email@example.com & 01285 339008
Our Commitment to You
We are committed to protecting your privacy and to complying with the data protection laws in the UK. In consequence, we collect the minimum amount of information about you that is commensurate with providing you with a satisfactory service.
What is the purpose and legal basis for us to collect and process your personal data?
The main purpose is to identify our customers to enable us to deliver to you the goods or services that you buy from us and to provide you with any follow-up that is required. We also have to retain records of all our transactions for tax and accounting reasons.
In addition, so long as you freely give us your consent, we will send you by post/email/text, newsletters and information concerning our products and activities including special offers and details of new products.
Third Party Links
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of any website you visit.
What personal data will be collected and processed?
Depending on the type of transaction you enter into, this may include:
- your name, address, telephone number, email address
- approximate age of guests, gender of guests
- holiday details such as start/end dates, property addresses
- bank details, amounts paid
- data about your use of the website
This will be retained and used (processed) for the purposes referred to above.
How we use your personal information?
We use your personal information to:
- Manage your holiday booking/letting
- Ensure you can log into your online accounts with us
- Detect and prevent fraud or abuse of our services
- Communicate with you, including for example, responding to your emails, messages, handling customer service matters and so on
- Process your payments
- Make sure our systems are operating correctly
Who will receive your personal data?
We will receive your personal data on our website which is kept on a secure server in the UK where all personal data is encrypted.
We do not give anyone else access to personal data unless we are required to by law or the access is for our own team performing their services for our website, all of whom are subject to confidentiality obligations. If we wish to process your personal data for purposes other than those specified in this notice, we will notify you with relevant information and, if necessary, seek your consent.
We may from time to time provide information of a general nature to third parties – for example, the number of individuals visiting our website, buying particular products or completing an enquiry form, but this information will be anonymized so that those individuals cannot be identified (except in the case of testimonials on our website where the individual has given consent).
How long will we keep your personal data?
We need to keep customer details for at least 6 full tax years under the UK tax laws. After that, until you ask us in writing to delete your personal data, we will keep it to enable us to contact you as mentioned earlier in this notice.
What are your rights?
You have the right to:
- ask us in writing for details of the personal data that we hold on you
- require us to rectify any errors
- have your personal data deleted if there is no reason for its continued storage and processing
- lodge a complaint about the data controller with the ICO (Information Commissioner’s Office).
Further details about your rights under data protection legislation can be found on the ICO’s website at https://ico.org.uk/.
Your internet browser has the in-built facility for storing small files (“cookies”) that hold information which allows a website to recognise your account. Our website takes advantage of this facility to enhance your experience. You have the ability to prevent your computer from accepting cookies but, if you do, certain functionality on the website may be impaired.
Changes to this Privacy Notice
Any changes to this Notice will be placed here and will supersede this version. We will take reasonable steps to draw your attention to any changes in our policy. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval.
How to Contact Us